Duty of care
Duty of care is a legal term which means that reasonable measures are put in place to protect your employees physiological and psychological wellbeing. A hotly debated topic at the moment is how employers are remotely monitoring the duty of care whilst offices are deemed too risky to open and more people are working from home. The guidance from HSE has recently been updated to take home working into account during the pandemic stating that:
Who does the DSE duty of care apply to?
HSE has highlighted that:
“As an employer, you must protect your workers from the health risks of working with display screen equipment (DSE), such as PCs, laptops, tablets and smartphones”.
“The Health and Safety (Display Screen Equipment) Regulations apply to workers who use DSE daily, for an hour or more at a time. We describe these workers as ‘DSE users’. The regulations don’t apply to workers who use DSE infrequently or only use it for a short time”.
In short, this means that any employee that uses a screen to work for an hour or more a day regardless of where they are working will need to be assessed to reduce the risks associated with a poor workstation set-up.
Understanding DSE Assessments
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How to protect workers’ health
HSE has updated their guidance to make it abundantly clear that home-workers will need to be reviewed and cared for. The law applies if users are, for example:
- home workers
- at a fixed workstation
- mobile workers
- hot-desking (workers should carry out a basic risk assessment if they change desks regularly)
- Do a DSE workstation assessment
- reduce risks, including making sure workers take breaks from DSE work or do something different
- provide an eye test if a worker asks for one
- provide training and information for workers
For those that have been identified as needing specialist equipment, the HSE has taken the view that employers should try to meet those needs where possible.
An approach many of our clients have taken is to provide a budget to help their people purchase home office fundamentals. We’ve helped customers split the cost between themselves and their employers if they’ve wanted to contribute to snazzier products for their homes.
How can I identify who needs help
As stated in the guidance you’ll need to conduct a workstation assessment. Even if the employee has recently had one at their normal place of work, if they’ve started to work from home, this significant change to working conditions will trigger the need for a new one. There are many ways to efficiently conduct a DSE assessment remotely. Our full range of assessments can be found here.
We have basic online assessments which produce a PDF report for you (details below), to a more comprehensive online assessment with an admin platform to help you quickly and easily manage the process from £11 per person. Contact [email protected] to arrange a demonstration. You may qualify for five free licences to allow you to test out for yourself all the assessment modules.
We suggest that if you have more than 25 members of staff then the more comprehensive management system is the way forward.